Stop typing invoices
into QuickBooks.

PayablePilot reads every invoice that lands in your inbox, extracts the fields, and queues the bill for your approval. One click to post. Connect as many sets of books as you need.

Get started free
Posts to QuickBooks OnlineYou approve every bill
app.payablepilot.comConnected
Summit Plumbing·billing@summitplumb.co9:14 AM
Invoice SP-4821 · $4,820.00 due
Extracting fields…
Extracted & matched
Vendor
Summit Plumbing
Invoice #
SP-4821
Amount
$4,820.00
Project
Cedar Ave · Phase 2
Due date
Apr 28, 2026
GL account
6020 · Plumbing
Ready to postNo discrepancies.Post to QuickBooks
How it works

From inbox to QuickBooks, in three steps.

Step 1

Invoice arrives in the connected inbox.

Connect your AP Gmail. PayablePilot watches for invoice attachments — PDFs, scans, receipts — and picks them up the moment they land.

1 / 3
app.payablepilot.comConnected
Inbox·ap@greenfieldpm.co
Summit Plumbing·billing@summitplumb.cojust now
Invoice SP-4821 · $4,820.00
1 attachment · invoice-SP-4821.pdf
New — picked up by PayablePilot
Cedar Lumber Co
Invoice CL-9912 · $1,240.00
2h ago
Reliable Landscaping
Invoice RL-2210 · $890.00
yesterday
Interactive demo

Drive the product yourself.

Step through a real session at your own pace — connect, capture, extract, match a project, catch a duplicate, post. No signup, no setup, no scripted guide.

Built for the books

You approve every bill before it posts.

Never touches the bank
PayablePilot prepares bills inside QuickBooks. Payment execution stays in your hands.
Isolated workspaces
Each set of books is a separate workspace, scoped at the database level. No cross-talk between them.
Full audit trail
Every connection, extraction, and post is logged. Indispensable for accountants and diligence.

Onboard your first client this week.

Five-minute setup per client. Connect Gmail and QuickBooks, and PayablePilot starts reading invoices immediately. Try it free with one client — no credit card.

Questions? Email hello@payablepilot.com.